Team Assistant, G4

Overview

Provides administrative assistance in the implementation of projects, including office support and financial reporting using the United Nations’ ERP system.

Key Responsibilities

• Perform a wide range of office support and administrative functions using the United Nations’ Enterprise Resources Planning (ERP) system, Umoja.
• Monitor project processes and schedules, verify document accuracy, and ensure compliance with financial and budget requirements.
• Generate standard financial reports and work orders.
• Respond to routine correspondence and draft complex documents and reports.
• Perform general administrative tasks including reviewing vouchers, liaising with UNDP, preparing for meetings, drafting Terms of Reference, managing grants, and processing administrative and financial requests.
• Maintain files and databases.
• Assist with data collection, analysis, presentation, and report preparation.
• Assist with visualizations and updating information material.
• Perform other work-related duties as assigned.

Required Experience

A minimum of three (3) years of relevant working experience in administration, project support, finance, budget, or related operational support functions is required. The minimum number of years of relevant experience is reduced to one (1) for candidates with a first-level university degree or higher. Work experience supporting the organization of workshops, conferences, meetings, and related logistical arrangements is desirable. Work experience in grant management, financial monitoring, budget implementation, or processing administrative and financial transactions is desirable. Work experience using an ERP system (such as SAP/Umoja) is desirable. Work experience in the United Nations Common System or similar large international organisations is desirable.

Qualifications

High school diploma or equivalent is required.

Other Details