Overview
Provide administrative support to the FAO Representative in Kyrgyzstan, ensuring efficient functioning of the office and effective communication.
Key Responsibilities
- Manage the supervisor’s calendar, appointments, and meetings.
- Provide interpreter services and take minutes of meetings.
- Maintain protocol procedures.
- Coordinate and prepare briefing materials.
- Manage Representative missions and schedule.
- Maintain partner rosters and event calendars.
- Prepare correspondence and follow up.
- Make travel arrangements and visa issuance.
- Maintain filing systems and ensure confidentiality.
- Type correspondence and documents.
- Coordinate information flow and follow up on circulation files.
- Provide secretarial services and distribute assignments.
- Screen calls and correspondence.
- Participate in staff meetings and take minutes.
- Coordinate and monitor security issues.
- Coordinate logistics and administrative support for missions and events.
- Serve as focal point for capturing and tracking tasks.
- Maintain a structured task log.
- Assist with raising international travel.
- Maintain office supplies and monitor inventory.
Required Experience
- 3 years of progressively responsive secretarial and /or clerical experience.
- Work experience in international development organizations.
Qualifications
Secondary education, with a bachelor’s or similar education, such as business administration, management, communication, or relevant education preferred.
