Overview
Provides administrative support in procurement and administration to the Division to ensure effective operations and efficient use of funds. Provides day-to-day guidance to other staff on administrative matters related to purchasing.
Key Responsibilities
- Prepare purchase requisitions for software, hardware, library subscriptions, shipping services, spare parts and any other goods or services.
- Enter receipts of goods and services into the IAEA's Oracle Enterprise Resource Planning system (AIPS).
- Serve as a focal point for the coordination of procurement activities within the Division.
- Resolve discrepancies between quantities of goods or services ordered, received and invoiced.
- Monitor the status of orders, purchase agreements, Special Service Agreements, framework agreements, software licences, rental agreements and maintenance agreements.
- Coordinate the establishment of new and renewed agreements for the provision of goods or services by contractors.
- Conduct low value purchasing, including identifying sources, obtaining bids, placing orders, obtaining confirmation of receipt, and forwarding invoices.
- Act as a resource and focal point to staff of the assigned operational units in the use of AIPS.
- Provide support and/or backup to administrative support staff in the Section/Division, when required.
Required Experience
Minimum of five years of experience in procurement and/or financial administration, preferably in an international organization.
Qualifications
Completed secondary education. Qualifications or training in accounting, finance, procurement or administration an asset.
