Overview
Provide administrative support to staff in Ukraine operations to enable the delivery of food assistance. Serve as a point person for products and services teams, reporting to the Head of Travel Unit and Head of Management Service.
Key Responsibilities
- Provide support to Kyiv CO staff as a focal point on the interaction between WFP staff and LL (TCEH) with regard to events, maintenance and repair requirements
- Support the maintenance of E filing and unit files, documents, and records
- Support for travel arrangements, coordinate with travel agent for flight reservation & ticket issuing, create Travel Authorization
- Support to the protocol unit and UN staff privileges including diplomatic protocol, visa for duty travel, residential visa, custom duty and relevant
- Assist vendor focal point to facilitate vendor registration document and submission process
- Support processing and managing routine administrative tasks
- Provide pre-data analysis and perform other related duties as required
Required Experience
Four or more years of progressively responsible support work experience in general administrative work. Post-secondary education can compensate for some years of experience. For example, one (1) year of work experience in combination with a Master’s Degree; or two (2) years of work experience in combination with a Bachelor’s Degree.
Qualifications
Completion of secondary school education. A post-secondary certificate in Business/Public Administration, or other relevant field relating to office management and administration is an asset.
