Overview
The job holder has overall responsibility for financial management and supporting field office program operations. The role holder will be accountable for coordinating the financial and operational aspects of annual and strategic business plans.
Key Responsibilities
- Becomes a valued business partner to the Area Office and field operation program leaders and finance staff.
- Communicates monthly & year-end spending plans for each FOs.
- Works closely with FO finance staff to track spending and monitor operational KPIs.
- Monitors financial gap and control spending on NTC of the field office.
- Attends BvA meetings & hold meetings with field office & Area office managers.
- Assists field offices in preparation of their master budgets.
- Supports the decentralization effort of the Country Office.
- Provides budget holder and other training.
- Supports, monitors and tests field-based finance team adherence to accounting and internal control and reporting requirements.
- Ensures that field offices meet accounting timetables and schedules.
- Ensures that field offices submit good quality and on-time monthly summary accounts.
- Champions accuracy in coding and assists managers in becoming effective budget holders.
- Manages and monitors the work of Senior finance officers.
- Identifies capacity gaps and training needs at Area Offices and Field Offices.
- Facilitates and supports during audit processes and closure of audit findings.
- Supports the Country Office in the preparation and closure of year-end accounts.
- Assesses capacity and propose online access to Agresso FMS for off-line field offices.
- Generates and shares monthly BVA with AO, FO and Budget Holders (BHs) and track performance.
- Supports the Financial Reporting Team in compiling donor financial reports.
- Ensures smooth cash flow management.
- Ensures monthly payroll, pension and withholding tax payable settled on time.
- Monitors posting status on weekly bases.
- Monitors weekly and monthly spending of AO/FO and projects.
- Participates in budget development for new opportunities.
Required Experience
A minimum of 8 years work experience; out of which, 5 years’ experience directly related to financial management. Demonstrated experience in managing large-scale operational and procedural changes from proposal development to program operations. Experience of statutory accounting management. Experience in building capacity of staff in INGO setting. Evidence of working across a range of field offices with different range of portfolio and capacity to achieve significant changes. Experience of strategic financial planning and development. 5 years within the NGO / charities sector. Experience of working in an emergency context. Understanding of major donor compliance regulations (USAID, Dfid, ECHO, OFDA, etc).
Qualifications
BA Degree in Finance and Accounting, Business Administration, or other relevant discipline from recognized University.
