Overview
The Administrative and Financial Assistant provides support for financial management and administrative tasks within UNDSS Mali, ensuring efficient operations and compliance with procedures.
Key Responsibilities
- Advise on financial matters and prepare purchase orders.
- Track contributions and allocate funds to budget lines.
- Monitor expenses against approved budgets and liaise with UNDP for budget execution reports.
- Review contractor invoices and support office operations.
- Provide support for office maintenance, asset management, and official documents.
- Assist with administrative support for training, meetings, travel, and hotel reservations.
- Provide administrative support for shipments and customs clearance.
- Maintain vehicle logs, maintenance, and insurance records.
- Ensure service and fuel monitoring of vehicles.
- Maintain a record of UNDSS MOUs with UN sister agencies.
- Participate in meetings on financial and administrative issues.
- Track payment of AFP contributions to LCSSB.
- Participate in OMT meetings and follow up on decisions.
- Foster a learning environment and manage knowledge.
Required Experience
Minimum 5 years of experience (with secondary education) or 2 years of experience (with a Bachelor's degree) in administrative and financial management.
Qualifications
Secondary Education is required. A University Degree (Bachelor's) in financial management, project management, accounting, or a related field will be duly considered but is not a requirement.
