Overview
The HR & Administrative Officer provides operational support to ensure timely delivery of humanitarian assistance by maintaining accurate staff records, supporting recruitment and employee services, coordinating administrative arrangements, and ensuring a functional and safe working environment.
Key Responsibilities
- Support with recruitment activities such as vacancy announcements, candidate screening, interview coordination, communication with applicants, and recruitment documentation.
- Maintain and update HR databases, personnel files, physical archiving, and employment records.
- Support payroll processes by collecting, reviewing, and verifying staff information.
- Support with maintaining leave management systems and tracking staff attendance and leave records.
- Support HR reporting by preparing and updating HR data, reports, dashboards, and analysis.
- Assist in monitoring HR KPIs and maintaining accurate workforce data.
- Support the administration of social security (SSO), Medical (Supplementary) Insurance, psychological support, and other staff-related services.
- Support with preparing employment contracts, contract amendments, HR letters, and other personnel documents.
- Support the development, updating, and implementation of HR policies, procedures, manuals, etc.
- Provide administrative support for performance management processes.
- Support learning and development activities by coordinating training arrangements, maintaining records, collecting feedback, and assisting with follow-up actions.
- Support the day-to-day administration of NRC offices, guesthouses, and facilities.
- Provide technical support and supervision to existing admin staff.
- Provide guidance and support to staff on routine administrative procedures and services.
- Support reception and office services, including office supplies management, stationery requests, and general administrative arrangements.
- Provide technical supervision and support to existing administration staff responsible for cleaning, maintenance, and outsourced service providers.
- Support with procurement processes related to office equipment, supplies, and facilities requirements.
- Support with insurance documentation (FTE), renewals, service agreements, and other administrative records.
- Support organization of meetings, workshops, trainings, seminars, and other events.
- Manage the Administration petty cash in accordance with organizational policies.
- Contribute to maintaining a healthy, safe, and comfortable working environment for all staff.
- Perform any other HR and administrative tasks assigned by the supervisor.
