Overview
The Grants Management Specialist is responsible for supporting the grants management of the Venezuela CO portfolio, including proposal development, donor compliance, and reporting.
Key Responsibilities
- Ensure high-quality contract management, support contract amendments, and coordinate grant kickoff/review/closing meetings.
- Monitor and update grants management systems and trackers, ensuring regular communication with regional offices, headquarters, and field teams.
- Support monitoring of the grants portfolio, ensuring understanding of contractual obligations and regulations.
- Ensure contractual obligations and reporting deadlines are met.
- Troubleshoot identified gaps for meeting deliverables.
- Coordinate the preparation of project reports in accordance with donor requirements.
- Support training in proposal development and reporting.
- Update donor mapping and funding tracker, keeping abreast of funding trends and donor strategies.
- Maintain communication with donors, ensuring timely response and coordinating feedback.
- Participate in external coordination and fundraising-related meetings.
- Support Go-No-Go meetings for new grants and contribute to proposal planning meetings.
- Gather input for proposal development from program technical coordinators, base managers, support services, and implementing partners.
- Edit and compile final drafts of proposals and annexes, ensuring quality standards.
- Ensure project proposal development and donor reporting are informed by reliable organizational data and learning.
- Assist on communication, negotiations, and coordination with donors and external stakeholders.
- Support with ad hoc tasks, such as the preparation of factsheets, sitreps/flash reports, capacity statements etc.
- Promote Diversity, Equity & Inclusion and display respect, care and interest in all employees.
- Perform any ad-hoc tasks assigned by the Grants Management Manager.
Required Experience
- At least 3 years of experience in grants management, preferably with an international NGO or other donor-funded organization.
- Knowledge and experience working with multiple sectors including protection, food security and livelihood, WASI.
- Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UN donors (UNHCR, WFP, OCHA), ECHO, GFFO, SDC and private foundations.
- Knowledge of donor rules and regulations.
- Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
Qualifications
University Degree in Social Sciences, International Development or relevant fields.
