Overview
Provides administrative support and office management functions for the ITC Africa Regional Director, Responsible for EAC, and contributes to human resources, budget, finance, and contract administration.
Key Responsibilities
- Performs office management and administrative support functions.
- Maintains liaison with regional office and other units.
- Ensures smooth information flow and prepares confidential information.
- Responds to correspondence and drafts responses.
- Researches, compiles, and summarizes background materials.
- Assists with data collection, analysis, and preparation of presentations and reports.
- Provides assistance in coordinating service-wide activities, special projects, and events.
- Orients new staff and provides general assistance to office support staff.
- Maintains calendars/schedules and monitors changes.
- Prepares, processes, and follows up on administrative arrangements for official travel.
- Maintains files of rules, regulations, and administrative instructions.
- Maintains up-to-date work unit files.
- Initiates, processes, monitors, reviews, and follows up on human resource activities.
- Enters, maintains, and certifies administrative data and records in electronic systems.
- Reviews entitlements-related claims and reports.
- Liaises with central HR and administrative services.
- Maintains and reviews organizational staffing tables and UMOJA reports.
- Monitors status of expenditures and allotments through UMOJA.
- Consolidates data and supports budget reviews.
- Reviews status of expenditures against approved budget.
- Reviews requisitions for goods and services.
- Assists in the preparation of budget performance submissions.
- Prepares basic standard financial reports.
- Assists with day-to-day administration of contracts with external contractors.
- Audits contractors' invoices.
- Processes payment of contractors' invoices and monitors payments.
- Prepares and processes UN/ITC forms and permissions for staff.
Required Experience
Five years (3 years with a university degree) of experience in administrative services, finance, accounting, audit, human resources or related area is required. 1 year or more of experience in data analytics or related area is desirable. Experience using an ERP system is desirable. Experience having worked in a regional or international organization is desirable.
Qualifications
High school diploma or equivalent.
