Overview
Performs a wide range of office support and administrative functions, including drafting responses to correspondence, supporting meetings, and maintaining files and databases.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the maintenance of websites.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents.
- Updates and maintains large distribution lists.
- Monitors, prepares and distributes various materials, reports.
- Handles arrangement for printing and translation as necessary.
- Coordinates shipment arrangements, courier services, etc.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.).
- Prepares and/or processes administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as assigned.
Required Experience
A minimum of 3 years of experience in general office support or related area is required. Experience using ERP systems, such as UMOJA is desirable. Experience working in an international organization, such as the UNS, the Funds and Programmes, is desirable. 1 year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent. The minimum years of relevant experience is reduced to 1 year for candidates who possess a first-level university degree or higher.
