Overview
The Programme Associate provides administrative and programmatic support to UN Women's Regional Office for Asia and the Pacific in the development and implementation of effective programmes. The role contributes to research, financial management, and programme implementation.
Key Responsibilities
- Provide administrative support in the preparation of programme work plans, budgets, and proposals.
- Provide technical guidance to CO/MCOs and executing agencies on routine delivery and reporting.
- Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
- Review programme data from programmes/ projects for the MCO/CO/RO website.
- Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
- Create projects in Quantum system, prepare budget revisions, revise project awards and status.
- Determine unutilized funds and the operational and financial close of a project.
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects.
- Review financial reports and prepare non-PO vouchers for development projects.
- Process payment for consultants and maintain internal expenditures control system.
- Create requisitions in Quantum system for development projects and register good receipts.
- Assist in the preparation and follow up of cost-recovery bills in Quantum system.
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team, including travel requisitions and claims.
- Prepare public information materials and briefing packets.
- Assemble briefing materials and prepare powerpoint and other presentations.
- Provide guidance and training to Programme Assistants as needed.
- Prepare cost-sharing and other agreements and follow up on contributions.
- Organize, compile and process information from donors, RO, and programme team.
- Provide administrative support synthesis of lessons learnt and best practices.
- Provide administrative support to the organization of training for the office personnel and partners.
Required Experience
At least 6 years (secondary education) or 3 years (bachelor's degree) of progressively responsible experience in administration or programme management/support is required. Experience in working in a computer environment using multiple office software packages is required. Experience in supporting a team is required. Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Qualifications
Completion of secondary education is required. Bachelor’s degree in business or public administration is desirable.
