Overview
The Information Management Officer contributes to the strategic direction of facilities and administrative functions through data analysis and information management support. The role formulates policies and procedures for information management systems and supervises the Information and Facilities Services Unit.
Tasks Summary
- Contributes to the formulation of strategic direction in information management, IT, and customer service.
- Provides data analysis and information management support for facilities and administrative functions.
- Supports programme performance measures, budget submissions, and expenditure certification.
- Assists with coordinating inputs to inter-governmental and oversight bodies.
- Formulates policies, procedures, objectives, and guidelines for information management systems.
- Supervises the Information and Facilities Services Unit.
- Provides Business Intelligence and Reporting support in Umoja.
- Conducts research on information technology applicability to records and archives.
- Assesses and recommends information systems for document management, space planning, property management, building management, and sustainability analysis.
- Provides research and specifications for information management technology and innovations.
- Offers advisory services and support on information management practices.
- Monitors project progress and ensures compliance with technical standards.
- Evaluates and pilots emerging technologies.
- Evaluates applications and cost-effectiveness of technology options.
- Provides technical services, recommends purchases, and monitors expenditures.
- Oversees installation of hardware and maintenance of systems supporting facilities services.
- Manages information security and facilitates declassification reviews.
- Develops and implements client outreach strategy.
- Represents the Section in various fora.
Experience Requirements
- Experience in information management, information technology, and customer service.
- Experience in facilities and administrative functions including Property Plant & Equipment, budget, financial, and human resources management.
- Experience in formulation, monitoring, and reporting of programme performance measures.
- Experience in budget submission, expenditure certification, cost recovery, and grant/project management.
- Experience in supervising a unit and managing administrative requirements, programme planning, policy, budgeting, human resources, and facilities management.
- Experience in Business Intelligence and Reporting in Umoja.
- Experience in document management, space planning and utilization, property management, building management, and enterprise sustainability analysis and reporting.
- Experience in information management technology and innovations applications.
- Experience in information management practices, business process, workflow, technical architecture, and information resources analysis.
- Experience in records management, including file plans, retention schedules, and procedures for transferring records.
- Experience in organizing and maintaining UN records, preserving and disposing of records, and identifying and protecting vital records.
- Experience in technological applications for management policies and procedures.
- Experience in monitoring project progress and ensuring compliance with OICT technical standards and guidelines.
- Experience in identifying consultants and associated project Terms of Reference.
- Experience in evaluating and piloting emerging technologies, including software applications and hardware.
- Experience in integrating facilities management systems requirements and related data into enterprise systems.
- Experience in planning and developing migration strategies.
- Experience in evaluating applications and cost-effectiveness of services in relation to technology options.
- Experience in preparing data and recommendations for decision-making.
- Experience in evaluating hardware and software requirements, recommending purchases, tracking requisitions, and monitoring expenditures.
- Experience in overseeing installation of hardware.
- Experience in maintaining systems supporting management and provision of facilities services.
- Experience in overseeing the implementation of electronic recordkeeping systems.
- Experience in managing information security, enforcing security-classification restrictions, and facilitating declassification reviews.
- Experience in developing client outreach strategy and programme and coordinating its implementation.
Qualification Requirements