Overview
The SSA Consultant (Finance & Monitoring) will be responsible for assisting in the planning, development, and implementation of activities and processes within THR units, and for monitoring project implementation, including field visits and financial oversight.
Tasks Summary
- Assist in planning, development, and implementation of activities and processes in THR units.
- Act as a point of contact for resolving operational queries and challenges within production units.
- Oversee and review unit operations, offering practical advice.
- Support organization and facilitation of capacity-building initiatives.
- Conduct regular field visits to monitor project implementation.
- Identify gaps at the unit level and suggest mid-course corrections.
- Review budgetary estimates and expenditures of each unit.
- Facilitate and monitor the decentralized billing system.
- Maintain a regularly updated MIS/invoice tracking sheet.
- Present fortnightly analytical reports on invoice status, delays, and corrective actions.
- Coordinate with THR plants and initiate correspondence regarding billing and payment issues.
- Coordinate with vendors supplying materials to THR plants to ensure timely bill payments.
- Maintain a vendor payment MIS.
- Follow up with auditors for timely completion of annual audits.
- Consolidate audit reports and generate analytical summaries.
- Provide training on audit documentation and compliance.
- Train BMMs/DMMs on budgeting, financial forecasting, and sequencing of purchase orders and fixed payments.
- Compile financial data and prepare reports on budgets and accounting.
- Monitor petty cash accounts.
- Liaise with government counterparts to facilitate fund releases and payment processing.
- Follow up on financial receipt submissions and reimbursements.
- Support identification and management of partnerships.
- Provide training to THR unit staff on financial capability enhancement and audit documentation.
- Conduct training for THR plant staff and PMU on finance, billing, documentation, bookkeeping, and audit compliance.
- Train BMMs/DMMs on budgeting, financial forecasting, and oversight of THR unit finances.
- Train THR plant staff on SOPs.
- Build awareness among BMMs/DMMs and plant staff on cleanliness, preventive maintenance, and its financial impact.
- Perform other related duties as required.
Experience Requirements
6 years of progressively responsible work experience preferably in the development sector in partnership with the government/UN agency/INGO. Experience on supporting the implementation of projects or working on projects targeted at addressing malnutrition at the community level is desirable.
Qualification Requirements
Completion of secondary school education. A university degree in Finance, Business Administration, Accounting or related fields is preferable.
