Overview

The Senior Project Administrative Assistant ensures the efficient and effective administration and delivery of services for a project strengthening the implementation of international labour standards in Fiji.

Tasks Summary

• Ensure smooth functioning of project administration, office management and operation support.
• Process entitlements, issue contracts and maintain records and files.
• Advise and assist project staff with interpretation of administrative rules, regulations and procedures.
• Make travel and hotel reservations, prepare travel authorizations.
• Participate in the organization of special meetings and coordinate administrative arrangements for workshops/seminars and trainings.
• Maintain contact and liaise with concerned technical units, ILO constituents, social partners’ organizations and UN agencies.
• Prepare correspondence and reports on general administrative or other related tasks.
• Prepare periodic administrative statistics, reports and correspondence.
• Brief and assist international staff, experts and consultants on administration-related matters.
• Review incoming correspondence, monitor deadlines and follow up on submissions.
• Prepare background information, cost estimates, and periodic and ad hoc reports for programme and budget preparations.
• Carry out operations for expenditures under development cooperation funding, including calculations, fund requests, document checking and payments.
• Monitor accounts regarding allocations and expenditures and make adjustments.
• Draft and clear administrative correspondence relative to budgetary matters.
• Provide guidance and supervise the work of junior administrative and/or other support staff.
• Perform other relevant duties as assigned.

Experience Requirements

• At least six years of progressively responsible administrative work with supervisory experience.
• Experience of working with an enterprise resource planning (ERP) system.

Qualification Requirements

• Completion of secondary school education.
• Training in an area related to general administration and office support.

Other Details

Languages Required: • Excellent command of English.

Languages Preferred:

Contract Duration: 1 year with possibility of extension

Work Modality:

Remuneration: