Overview

The role involves assisting the Head of Unit and other officials with various tasks including information and document management, meeting organization, and logistics. It also includes administrative support for personnel working on contract.

Tasks Summary

• tracking leave requests, absences, time keeping records and overseeing other personnel administration procedures;
• following up administrative procedures relating to the outsourcing of personnel, office space, access and logistics;
• supporting the organisation of meetings including reserving rooms, handling budgetary issues and reimbursement requests;
• participating in document management duties;
• managing workflows in the official document management and registration system ARES.

Experience Requirements

Appropriate professional experience of at least three years if secondary education is the highest level attained.

Qualification Requirements

• a level of post-secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to post-secondary education

Other Details

Languages Required: • have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU • AND a satisfactory knowledge (minimum level B2) of a second official language of the EU

Languages Preferred: knowledge of French would be desirable.

Contract Duration: The duration of the 1st contract will be of 1 to 4 years. The contract might then be extended only once for a maximum of 2 years.

Work Modality:

Remuneration: The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances.