Overview
The Programme Administrative Associate provides administrative support and services to internal and external stakeholders, offering guidance on administrative matters to the Country Office and UNFPA-supported projects. The role supports the effective implementation of UNFPA programme activities in the Country Office by performing administrative, financial, and procurement tasks.
Tasks Summary
- Provide day-to-day administrative and logistical support to programme teams.
- Assist in tracking programme implementation activities.
- Support the preparation of requisitions, follow-up on payments, maintain financial records, and assist with HR-related actions.
- Maintain organized files for programme activities, partner agreements, and project documents.
- Liaise with implementing partners for administrative needs.
- Assist in collecting and consolidating data for programme reports.
- Support asset tracking and supply follow-up.
- Act as a point of contact between programme staff and Operations.
- Examine and process payroll entitlements.
- Support hiring and onboarding of consultants.
- Review and monitor charges for common services and cost recovery.
- Develop and maintain tools for monitoring programme and project budgets.
- Follow up with UNDP on payment processing.
- Facilitate payroll-related tasks.
- Monitor petty cash account and fuel account.
- Conduct spot checks and field monitoring visits to implementing partners.
- Assist in preparing training materials and participate in capacity-building sessions.
- Conduct audit preparation for implementing partners.
- Provide support during audits.
- Supervise administrative and clerical staff as required.
- Perform any other duties as assigned by the supervisor.
Experience Requirements
- Six years of relevant experience in administration, finance or office management;
- Previous experience in the UN is an asset.
Qualification Requirements
- Completed Secondary Level Education required.
- First level university degree in public administration, business, social sciences, or a related field is desirable.
