Overview

This temporary position is responsible for maintaining electronic databases of documents and files, enhancing documentation systems, and responding to document-related queries within the International Civil Service Commission.

Tasks Summary

• Maintain the electronic database of documents and files.
• Enhance documentation center current and archive systems.
• Assist in digitizing all hard copy files.
• Obtain and maintain publications in different languages.
• Respond to document-related queries.
• Provide assistance for all meetings by ensuring timely provision of official documentation.
• Coordinate the dispatch of all documents to and from meetings.
• Update the intranet-based library information resources.
• Research reference documents.
• Receive requests for information from other UN agencies and NGO bodies and provide responses.
• Initiate low value office furniture and supplies as necessary.
• Keep an electronic inventory of supplies.
• Perform general office management functions.
• Carry out ad hoc tasks assigned by supervisor.

Experience Requirements

A minimum number of years of general office experience including imaging of documentation, archiving, or library is required. Some experience digitizing and organizing documents into folders is desirable. Some knowledge of the work of ICSC is desirable. The minimum years of relevant experience is desirable and reduced to two years for candidates who possess a first-level university degree or higher.

Qualification Requirements

High school diploma or equivalent is required.

Other Details

Languages Required: English is required.

Languages Preferred:

Contract Duration: six months

Work Modality:

Remuneration: