Overview
Provide support for programme and project operations, including budget monitoring, data collection and analysis, and administrative arrangements for travel and events.
Tasks Summary
- Monitor Programme and Project budgets, ensuring proper allocation and reporting.
- Collect and prepare data and background information in FAO activity areas.
- Support preparation of technical programme work and travel plans and follow up implementation.
- Enter and analyze data in corporate databases (PIRES, FPMIS, COIN, iMIS).
- Compile data to determine fund availability for procurement requirements.
- Support preparation of draft Letters of Agreements (LoA).
- Assist in monitoring project budgets through regular review of transaction listings.
- Support organization of workshops, meetings, and events.
- Prepare travel authorization requests and payment requests for local travel.
- Obtain travel bookings and arrange hotel bookings for visiting missions or experts.
- Follow up receipt of travel claims and back-to-office reports.
- Follow up preparation and submission of technical support services claims.
- Manage the cycle of contracts for affiliate workforce in GRMS.
- Develop and/or review Terms of Reference of affiliate workforce.
- Prepare procurement requests for project inputs.
- Prepare payment requests for goods and/or services.
- Prepare background materials, working papers, and tables for briefings and meetings.
- Maintain files for assigned tasks.
- Make arrangements for meetings, seminars, and events, including logistics and minutes.
- Draft correspondence, documents, and reports.
- Carry out other specific operational tasks for programme/project implementation.
Experience Requirements
- Four years of clerical and/or programme experience, including analysing, processing and editing of information and data and record keeping.
- UN experience is an advantage.
Qualification Requirements
• Completion of secondary school education, preferably complemented by training or technical courses in programme/project support, administration, or data management.
