Travel Assistant, G5

United Nations - UN | Staff | Department of Operational Support
Closing: 06 Mar 2026 24 days remaining
Location: New York

Overview

Provides information on official travel, calculates airfares, and coordinates arrangements for staff and delegations. Responsible for approving travel and shipment authorizations and liaising with travel agencies.

Tasks Summary
  • Provides information on entitlements, policy, and procedures for official travel, personal effects, passports, and visas.
  • Calculates airfares and constructs itineraries for official travel.
  • Approves travel and shipment authorizations.
  • Calculates and records lump-sum entitlements.
  • Liaises with contracted travel agency on itineraries and ticket issuance.
  • Provides on-site assistance at airports and railways for high-level officials.
  • Provides information on reconciliation of travel claims.
  • Co-ordinates arrangements for removal of personal effects.
  • Records and monitors refunds from individual travelers.
  • Provides Umoja support on travel-related issues.
Experience Requirements

A minimum of five years of progressively responsible work experience in international travel and transportation requirements including travel fare construction, journey types and routings, travel reimbursement and shipping practices is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level degree or higher. Experience working with Microsoft applications (Word, Excel, Access) is required. Experience in web-based applications such as Enterprise Resource Planning system and booking management tool, or equivalent is required. Experience working with airline reservation systems (SABRE/AMADEUS/ APOLLO/ GALILEO) is desirable. Experience in the United Nations or other comparable organizations is desirable. A minimum of one (1) year of experience in data analytics or related area is desirable.

Qualification Requirements

High school diploma or equivalent is required. Relevant training in airlines rules and regulations and/or shipping practices is desirable.

Other Details

Languages Required: English is required.

Languages Preferred:

Contract Duration: initial period of one year

Work Modality:

Remuneration:

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