Team Assistant

Overview

Provides Front Desk secretarial and administrative support under the supervision of the Division Director. Responsible for managing correspondence, inquiries, and administrative tasks to support the Division's operations.

Tasks Summary

• Screen incoming mail and draft replies.
• Keep track of pending matters and follow up on deadlines.
• Screen phone calls and visitors.
• Respond to information requests and refer queries.
• Draft routine and non-routine correspondence.
• Proofread and edit documents.
• Assist in the preparation of papers and presentations.
• Undertake computer-based searches and compile background information.
• Initiate and follow up on actions related to recruitment, purchases, and travel.
• Perform general administrative tasks like arrangements for meetings and events.
• Prepare requests and documents such as requisitions and travel authorizations.
• Carry out ad-hoc assignments and research activities.
• Maintain electronic files and databases.
• Perform any other related duties as assigned.

Experience Requirements

• A minimum of six (6) years of work experience in the relevant field of the post, is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in providing support to managerial/professional staff and using administrative skills, is desirable.
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

Qualification Requirements

• Completed higher secondary education, high school diploma or equivalent is required.
• Formal secretarial/clerical training or equivalent is desirable.
• Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Other Details

Languages Required: • Fluency in written and spoken English is required.

Languages Preferred: • Fluency and/or working knowledge of another official UN language, particularly Russian is desirable.

Contract Duration: Fixed Term

Work Modality:

Remuneration: Indicative Minimum Net Annual Salary: 51,384 EUR