Overview
Provides secretarial, administrative, and logistics support to the Regional Office for West Asia in Beirut, Lebanon. Responsible for monitoring project proposals, compiling information, and assisting with presentation materials.
Tasks Summary
- Monitors status of project proposals, legal instruments and receipts of relevant documentation for review and approval
- Research, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Provides secretarial, administrative and logistics support to workshops, meetings, boards, committees, conferences, etc.
- Assists in the maintenance of social media pages by scanning, converting, and posting a variety of documents onto the site.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Maintains files (both paper and electronic) and databases for work unit.
- Assist in coordinating team internal movements within the country using the official vehicle, in collaboration with the Security Unit.
- Coordinate and deliver, by driving the official vehicle, official transportation of personnel and material within Lebanon
- Be responsible for carrying, processing, submitting and collecting documents related to country relations, obtaining visas and permits and other protocol issues.
- Assists with visualizations and updating information material such as web pages or brochures.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Performs other duties as assigned.
Experience Requirements
A minimum of four (4) years of experience in programme support, administrative services, graphic design, or social media is required. Work experience in developing branding and visual identity materials, preparing presentations, and producing content for social media platforms is required. Work experience in the use of Microsoft Office applications is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Qualification Requirements
High School diploma or equivalent is required. A technical or vocational certificate in programme support, administrative services or graphic design is required.
