Analyst, Finance

Overview

Finance Analyst is responsible for ensuring a high level of financial control by providing financial management support and advice to minimum four offices located in the Region.

Tasks Summary

• Screening through monthly original supporting documents and field returns from country delegation and feedback if there were any discrepancies or anomalies.
• Carrying out field missions to country delegation at least once or twice a year as pre-audit measure to ensure finance functions and controls are in place.
• Reviewing internal controls through the review of monthly financial documents, provide feedback to the country finance and head of delegation on control weaknesses, identify top risks facing a country delegation and support the delegation to address the same.
• Ensuring all delegation have signed up to date petty cash policy with clear segregation of duties.
• Ensuring all delegation have up to date Cash disbursement Memo and segregation of duties on system access and bank signatories.
• Supporting country delegation in conducting risk assessments.
• Advising country delegation on how to conduct control and self-assessment.
• Advising country heads and finance managers on financial controls.
• Reviewing high risk transactions especially in areas touching on procurement and identify any areas of concern.
• Detecting and highlighting any suspicion of fraud and escalate to the Head of Finance.
• Preparing the cash request analysis, reviewing the project management status report, and highlighting issues to follow up.
• Reviewing the cash requests from cluster and country delegation including preparing the cash request analysis and ensuring adequacy of documents attached before onward transmission to Geneva.
• Performing control checks on monthly reports for cluster and country delegation before monthly closure is done.
• Being the go-between person between Geneva and field offices in Europe on all finance related matters.
• Coordinating the annual budgeting process for cluster and country offices before final consolidation and submission to Geneva.
• Validating operating budgets Disaster Response Emergency Fund (DREF, Emergency Appeal, Pledge, Staff) before submission to donors and/or Geneva including uploading budgets in the system.
• Reviewing of administrative services invoices before submission to Geneva (GVA) and eventually to partners.
• Monthly validation of donor and appeal financial reports for accuracy and compliance before submission to donors.
• Ensuring opening and maintaining the codes in D365/APPLE by regular updating of project information and linking of codes.
• Being the contact person for all audits e.g. KPMG audits, SIDA audits, ECHO audits, coordinating the audits, submission of documents and answering any audit queries raised.
• Conducting programme managers finance training on financial management, financial reporting, compliance, controls, KPI monitoring.
• Reviewing compliance to IFRC policies e.g. finance, contract, procurement, consultancy policies.
• Highlighting areas of non-compliance and advising country and cluster offices on the same including advising on action plans to address issues raised.
• Sharing with internal and external auditors’ monthly controls feedback on a request basis and assisting in identifying any control issues that need follow up.
• Ensuring funds are transferred to delegation on time by communicating with Geneva Treasury.
• Validating the accuracy of information on budget and PEAR ceiling before loading into the system.
• Validating various agreements, contracts, MoU and staff request as per the contract matrix and authorisation procedure.
• Supporting cluster and country finance teams to ensure proper financial management systems are in place.
• Conducting financial analysis to support senior management in decision making e.g. analysis of financial impact of restructuring process and salary reviews.
• Providing advisory role to operations staff and programme managers on finance matters.
• Supporting in Capacity Review and Risk assessment and move as many national societies as possible from working advance to funds transfer modality.
• Following up to ensure Funds transfer society reporting are done in timely manner and completion of spot check report by country team.
• Supporting country team on national society Costing policy guidelines.
• Following up with country team on supporting the National Society(ies) in meeting constitutional financial accountability obligations, including timely submission of Statutory Contributions, filing of audited financial statements; and filing of Certified Declarations of Income.
• Working closely with operational team in contribution towards Rapid Response and surge support during emergency.
• Monitoring monthly closing of each country delegation by reviewing the balance sheets, checking the exception reports and validating the financial information.
• Monitoring the KPIs reflected on monthly financial report and following up with country finance staff to ensure adequate action is taken to minimise the risk or exposure.
• Monitoring and follow up of audit recommendations for the cluster and country delegation under management.
• Cleaning and closing dormancy balance sheet items including working advance, pledge, project and appeals.
• Conducting monitoring visits to Cluster and Country delegation.
• Highlighting any procurement control gaps or anomalies noted.
• Assisting regional logistics unit in flagging procurements above CHF 50,000 in the region.
• Performing due diligence review on suppliers and financial service provider.
• Monitoring finance staff in cluster and countries to ensure tasks and functions are completed within acceptable levels of quality and compliance and escalating any issues identified to the Head of finance.
• Providing technical advice in the recruitment and training finance staff to ensure tasks and functions are completed in a timely and efficient manner.
• Providing technical appraisal on country finance staff performance.
• Training new and old staff on financial & administrative procedures and policies.
• Providing continuous guidance, advice, and support to finance and administration staff in cluster and country delegation.
• Briefing in coming country heads on financial matters, including debriefing.
• Acting for the Regional Head of finance and administration in her/his absence.

Experience Requirements

• 7 years’ experience in financial management, accounting and audit and risks management
• Previous experience working for the Federation and/or National Society is an asset

Qualification Requirements

• Master’s degree in Business Administration, Commerce, or any other relevant fields
• Full professional accountancy qualification (CPA (K), ACCA, ACA etc.)

Other Details

Languages Required: • Fluently spoken and written English

Languages Preferred: • Good command of another IFRC official language (French, Spanish or Arabic)

Contract Duration: 12 months

Work Modality:

Remuneration: