Overview
The Human Resources and Administration Team Leader is responsible for coordinating and managing the work of the HR and Administration teams, including recruitment, contract management, monitoring, and documentation in accordance with DRC policies and Ukrainian legislation.
Tasks Summary
- Lead the recruitment process for the East area, including posting job ads, preparing candidate lists, organizing interviews, checking references, and completing the relevant paperwork.
- Ensure that personnel documentation complies with labor law and personal data protection legislation.
- Process the hiring, transfer, and dismissal of employees in accordance with labor law.
- Create and maintain employee personnel files, ensure the timely submission of these files to the DRC Country Office (CO).
- Ensure compliance with the Leave Policy by all DRC employees in the area of responsibility.
- Prepare internal orders and forward them to the DRC Country office archive.
- Perform the role of HR user in the ERP systems (Microsoft Dynamics, BAF), including processing hiring, termination, and contract renewals, reviewing and approving vacation requests, and managing payments and compensation.
- Coordinate the submission of health insurance information to the insurance company in accordance with changes in the list of employees; coordinate employee requests with insurance companies.
- Ensure that all human resources-related information is recorded and sent to the relevant parties in a timely manner
- Prepare all necessary agreements, permits, and licenses required for the DRC activities in the Kharkiv office within the established deadlines.
- Create and maintain an effective document storage system, including archiving key materials.
- Manage the work of the administrative team and provide technical support in finding new premises, booking accommodation, and tickets.
- Ensure compliance with DRC and donor procedures, as well as the use of cost-effective processes at all times.
- Ensure the timely completion and submission of necessary administrative reports.
- Ensure regular (weekly and monthly) updates of all administrative trackers as required, including premises, payments, supplies, and consumables.
- Provide practical training for the entire HR/administrative team in the region and seek support from the CO HR department as needed.
Experience Requirements
At least 3 years of experience in human resources management, administrative work, information work, or a related field.
Qualification Requirements
Higher education in Human Resources Management and Labor Law, Law, Document Management and Information Activities, Office Management, or a related field.
