Travel Coordinator (Management Services Associate - Travel), SCL6

Overview

To provide support and perform travel-related duties and responsibilities, acting as the focal person for coordinating security related support services with UNDSS.

Tasks Summary

• Coordinate travel support within the Management Services portfolio.
• Monitor travel related resource needs and recommend improvements to travel procedures.
• Collate and analyse travel data and prepare travel reports.
• Monitor and process actions concerning travel related procurement and finance.
• Liaise with third-party travel contractors.
• Utilise digital tools and technology applications to improve working practices.
• Process Trip documents for international air ticket issuance.
• Participate in inter-agency initiatives.
• Train and guide Business Support Assistants in travel-related areas.
• Provide orientation to staff on WFP travel regulations.
• Provide support to emergency preparedness and response.
• Act as security focal person.
• Support in collating information from UNDSS and sending to senior staff.
• Liaise with UNDSS to co-ordinate with local administration and security authorities.
• Review security related information and produce reports.
• Update the security focal point at Headquarters/Regional Security Advisor on security developments.
• Plan and co-ordinate staff activities during field missions.
• Perform security assessments within the area of responsibility.
• Assist on security risk management matters and safety issues.
• Support the implementation of risk management mitigation measures.
• Support the maintenance and management of security equipment.
• Monitor and ensure that all access control procedures are effective.
• Attend security meetings and coordinate with security focal points of other UN Agencies.
• Deliver security training to staff and review security training needs.
• Act as alternate in absence of Fleet Focal Point.

Experience Requirements

• At least six years of relevant experience in travel related support services.
• General knowledge of procedures and systems used in security.
• Sound understanding of general travel regulations, procedures, processes, standards and systems.
• Sound knowledge of travel related functions gained through relevant technical training or experience.
• Ability to monitor and record travel related financial transactions.
• Has experience in collating data and preparing reports pertaining to admin portfolio such as travel & fleet.
• Has experience in coordinating the work of others and providing guidance and training.
• Has experience working with teams across different functional areas.
• Ability to manage emergency situations and remain calm.
• General knowledge and understanding of security administration, risk assessment and co-ordination with local authorities and local law enforcement agencies.
• Attention to detail and constant vigilance in order to promptly detect any breach in security measures.

Qualification Requirements

Completion of secondary school education with a post-secondary certificate. Preferably a first university (Bachelor) degree in the related functional area.

Other Details

Languages Required: Excellent communication skills in both written and spoken English and Nepali languages.

Languages Preferred:

Contract Duration: 12 months (Renewable)

Work Modality:

Remuneration: WFP offers a competitive benefits package including salary plus CIGNA health insurance.