Overview
The Senior Project Administrative Assistant will support the implementation of the SOLAR II project in Lao PDR by providing administrative, operational, and financial support.
Tasks Summary
- Ensure smooth functioning of project administration and operations.
- Process contracts and maintain records.
- Coordinate administrative arrangements for project meetings, workshops, and trainings.
- Advise project staff on administrative rules and procedures.
- Make transportation and hotel arrangements.
- Liaise with concerned units and constituents on administrative and financial matters.
- Review correspondence and monitor deadlines.
- Carry out expenditures, make calculations, and process payments.
- Draft administrative correspondence and prepare budget estimates.
- Monitor project budget and prepare budget revisions.
- Prepare year-end closure of accounts.
- Work with finance units on budget review and financial reporting.
- Conduct financial training for local implementing partners.
- Maintain and monitor inventory of project communication materials.
- Support the setup of local information centres.
- Participate in awareness-raising activities.
- Perform other relevant duties as assigned.
Experience Requirements
A minimum of six years of operational or administrative support work experience, the majority of which is in the provision of financial operations support services. Experience in labour-related or social protection fields and of working with ILO, UN or NGOs will be considered an advantage.
Qualification Requirements
Completion of secondary school education and formal training in a scientific, labour-related or administrative field. Training in accounting or finance is desirable.
