Overview
The Administrative Assistant will be responsible for supporting the Office for Disarmament Affairs (ODA) in Kathmandu, Nepal, with budget and finance, general administration, and contract administration duties.
Key Responsibilities
- Monitors status of expenditures and allotments, records variations, and updates budget tables.
- Reviews requisitions for goods and services and assists in budget performance submissions.
- Prepares statistical tables and standard financial reports.
- Prepares, processes, and follows up on administrative arrangements for official travel.
- Drafts routine correspondence and maintains work unit files.
- Coordinates with service units and liaises with internal team members.
- Creates and maintains contact databases.
- Assists in planning and organizing national and regional events.
- Assists with data collection, analysis, and preparation of reports.
- Performs other administrative duties such as operational travel and vendor payments.
- Assists with day-to-day administration of contracts with external contractors.
- Audits contractors' invoices and processes payments.
- Prepares and processes UN forms and permissions for staff.
Required Experience
A minimum of five (5) years of professional experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Experience working with Enterprise Resource Platform (ERP) systems such as UMOJA is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.
