Overview
Provide support to the Finance and Administration team on finance and accounting, and general administrative and logistical support for office operations.
Key Responsibilities
- Prepare and verify vouchers, receipts, and other supporting documentation for financial transactions and process them in ADB's Financial Management Accounting System (FMAS).
- Maintain accurate accounting records and provide periodic and ad hoc reports of financial transactions.
- Process and account for disbursements of operational and administrative activities.
- Facilitate payment for regional technical assistance/technical assistance (RETA/TA) and other related transactions and prepare liquidation reports.
- Assist in the preparation of annual and medium-term operational plans, administrative budgets, and other budgets.
- Act as Alternate Budget Coordinator for IRM by recording and updating the annual and mid-year budget in the Budget Management Control System (BMCS).
- Monitor utilization to ensure expenditures are accounted for and deviations from forecasts are justified.
- Establish and maintain a computer-based information system for budget administration and monitoring.
- Provide support in some human resources functions, which may include updating personnel file for payroll.
- Provide support related to building and office maintenance, furniture and equipment maintenance.
- Manage the organization, storage, and retrieval of records within the office.
- Provide support in the preparation, administration, and monitoring of VAT exemption and restitution processes.
- Perform other related tasks as assigned by the supervisor.
Required Experience
- At least 5 years of relevant professional experience providing support to finance and administration in a large-scale organization.
- Experience working in large accounting firms and/or multi-lateral organizations is desirable.
- Work experience handling finance and budget; human resources; or general administration.
Qualifications
- Bachelor's degree in accounting, finance, business administration or other related fields.
- Having obtained a Certified Public Accountant (CPA) designation or other similar professional certification is desirable.
