Overview
Provide financial and administrative support to the unit, ensuring accurate and timely processing of payments and financial transactions, and supporting budget preparation and financial monitoring.
Key Responsibilities
- Assist in reviewing and preparing payment documentation for vendors and contractors.
- Verify banking details and sources of funds.
- Notify payees of payment status and respond to queries.
- Support monitoring of bank account movements and balances.
- Assist in preparing and dispatching payment instructions.
- Support preparation of receipts and recording of deposits.
- Provide assistance to staff on routine financial queries.
- Assist in reviewing payment requests from implementing partners.
- Support review of financial and audit reports from implementing partners.
- Assist in reconciliation of project expenditures and review of open commitments.
- Provide administrative and documentation support for audit queries.
- Assist in monitoring unliquidated obligations, revenues, and unapplied deposits.
- Support extraction of financial data and generation of expenditure reports.
- Assist in compilation and organization of financial information for budget preparation.
- Provide support in preparation and formatting of financial reports.
- Prepare and record obligations in UMOJA.
- Assist in financial monitoring of trust funds.
- Draft routine correspondence related to financial and budget matters.
- Maintain organized financial and administrative files.
- Provide logistical and administrative support for UMOJA training sessions.
- Perform other finance and administrative support functions as required.
Required Experience
- Three years of experience in finance, budget, accounting, administration, or audit is required.
- Experience in United Nations or other international organization is an advantage.
Qualifications
- High School Diploma is required.
- Bachelor’s degree in accounting, finance or administration is desirable.
- Master’s degree in accounting, finance or administration is desirable.
