Overview
Manage invoice tracking and coordinate the VAT exemption process for procurements in compliance with organizational policies and Sudan VAT regulations. Receive and register vendor invoices, review them for VAT components, and initiate exemption requests.
Key Responsibilities
- Manage the invoices tracking and coordinate the VAT exemption process for all eligible procurements in compliance with organizational policies and Sudan VAT regulations.
- Receive and register vendor invoices in the official invoice registry.
- Review invoices to identify VAT components and determine eligibility for exemption.
- Initiate VAT exemption requests with the VAT Department upon receipt of invoices that include VAT components.
- Prepare and submit formal exemption requests to the VAT Department in accordance with applicable VAT exemption guidance.
- Prepare and submit the required documentation to the VAT authorities, including contracts, invoices, and Summary letter.
- Follow up with the VAT Department to obtain timely exemption confirmations.
- Communicate exemption decisions to relevant internal stakeholders and vendors were required.
- Coordinate with relevant programme sections for invoice certification, service entry sheet (SES) creation, goods receipt confirmation, and expenditure approval.
- Submit the certified and approved invoices to VISION Hub for payment processing, ensuring all required documentation is attached and VAT exemption status is clearly indicated.
- Collaborate closely with Supply, Logistics, and Programme Sections to ensure effective implementation of the VAT upfront exemption mechanism.
- Ensure Supply shares copies of contracts and purchase orders containing VAT components prior to procurement initiation.
- Provide guidance to internal sections and vendors on VAT exemption procedures and documentation requirements.
- Maintain a comprehensive registry of VAT exemption requests, correspondence with VAT authorities, approvals, and supporting documentation.
- Ensure proper filing and record management to maintain a clear audit trail and ensure compliance with internal and external audit requirements.
- Monitor adherence to VAT exemption procedures and escalate any compliance issues or delays.
- Track the progress of VAT exemption requests and follow up with the VAT Department to ensure timely processing.
- Identify operational bottlenecks and recommend improvements to strengthen the VAT exemption process.
- Support internal reviews and audits related to VAT compliance and financial processes.
- Support Finance Section in other related duties such as drafting section letters etc.
Required Experience
- Minimum of 3 years of relevant experience in finance, accounting, or financial operations.
- Experience in VAT, taxation procedures, or financial compliance is highly desirable.
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
