Overview
Internship positions within the Division of Administration at UNOG, supporting various offices with tasks related to communication, events, anti-racism initiatives, IT, financial management, property management, and logistics.
Key Responsibilities
- Produce internal communication products including brochures, graphic images, videos, and online content.
- Assist during move days and post-move activities.
- Develop post-move user feedback surveys.
- Assist in tours and stakeholder engagement activities.
- Assist in ad-hoc translation of written content from English to French.
- Create content about accessibility and design/update newsletters.
- Facilitate communication with member states on accessibility issues.
- Assist in the organization of events around disability inclusion.
- Perform updates on the intranet and develop new outreach channels.
- Assist the UNOG Anti-Racism Advocate, including taking notes and drafting minutes.
- Assist in video taking activities for outreach/advocacy.
- Monitor social media statistics and impact.
- Draft internal communications and create/update UNOG webpage on racism.
- Collect information about Global South countries for outreach efforts.
- Monitor agreed recommendations to fight racism and racial discrimination.
- Support the Event Center team with AI tools for event support.
- Research AI Cognitive Services tools.
- Explore use cases for AI tools in event support.
- Participate in the creation of prototypes and minimum viable products.
- Draft and update SOPs, checklists, and quick-start guides.
- Update FRMS intranet page, create FAQs and visuals.
- Support budget work by compiling data, reviewing proposals, and running checks.
- Work on cost recovery by organizing and analyzing pricing data.
- Assist with MS SharePoint structure and permissions.
- Participate in the yearly verification of UN property, including preparatory activities, physical verification, and record reconciliation.
- Assist in handling and coordinating donation requests.
- Contribute to the review and organization of received items, including physical rearrangement, database cleanup, and drafting of internal procedures.
- Assist in the preparation, review, and dispatching of OUL-related data.
- Conduct ad hoc analysis on UN property-related data.
- Take notes during relevant meetings and assist in team coordination.
- Clean, organize, and validate operational datasets.
- Improve or standardize Excel based reporting templates.
- Prepare monthly or ad hoc dashboards.
- Document workflows, map data flows and pain points, update user guides/SOPs.
- Provide light troubleshooting.
- Create prototype(s) of small digital tools.
- Collaborate on cross cutting digitalization efforts.
Required Experience
- Applicants to the UN Internship programme are not required to have professional work experience. A field of study that is closely related to the type of internship that you are applying for is required.
- Experience or studies in Racism and/or Discrimination issues is an asset.
- Experience in Environmental Affairs or sustainability is an asset.
- Experience in Graphic Design and Videography is an Asset.
- Applicants for the PMSU internship must also be proficient in standard Microsoft software applications, particularly Excel, VBA (Visual Basic Applications), Word, Outlook, SharePoint, and Teams.
- Applicants for the Logistics sub-unit must in addition show Interest in digitalization, workflow improvement, and problem solving.
Qualifications
- Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher).
- OR be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent).
- Pursuing or have pursued a degree in Administration, Business, Management, Finance, International Relations, Communications, Public Relations, Architecture/Design, Social Sciences, information technology, Accounting, Asset management, Management, Economics.
