Overview
Provides executive, administrative and operational support to facilitate the effective management and coordination of the Regional Office for Eastern Europe and Central Asia.
Key Responsibilities
- Coordinate HR-related actions including recruitment, onboarding, performance management and contract administration.
- Monitor staffing tables and support workforce planning and reporting.
- Oversee administrative processes such as leave management, attendance and staff documentation.
- Track expenditures and ensure alignment with approved budgets.
- Assist in preparing budget submissions, financial reports, and resource mobilization documentation.
- Coordinates with finance units on payments, vendor management, and financial compliance.
- Support in preparation and monitoring of the office’s budget.
- Support coordination across programme units and with Headquarters.
- Plan and coordinate high-level meetings, conferences, and official missions.
- Prepare meeting documentation, including agendas, talking points, and participant lists.
- Organize official events, receptions, and stakeholder engagements.
- Oversee administrative processes including travel, procurement, asset management and office services.
- Support contract administration by processing, monitoring and verifying vendor deliverables and payments.
- Provide high-level substantive and administrative support to the Regional Director.
- Manage the Regional Director’s calendar.
- Serve as the focal point for communication between the Regional Director’s office and internal and external stakeholders.
- Coordinate the workflow of the office.
- Assists with the collection and analysis of data.
- Assists with visualizations and updating information material.
Required Experience
A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level university degree or higher. Experience of three (3) years dealing with time-sensitive and confidential administrative matters supporting senior level officials is desirable. Experience working in ERP systems, such as Umoja, is desirable. Working experience within the United Nations System or similar organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.
