Overview
The Programme Administrative Associate supports the effective implementation of UNFPA programme activities in the Country Office by performing administrative, financial, and procurement tasks to ensure smooth programme operations.
Key Responsibilities
- Provide day-to-day administrative and logistical support to programme teams.
- Assist in tracking programme implementation activities.
- Support the preparation of requisitions and maintain financial records.
- Maintain organized files for programme activities.
- Liaise with implementing partners for administrative needs.
- Assist in collecting and consolidating data for programme reports.
- Support asset tracking and supply follow-up.
- Act as a point of contact between programme staff and Operations.
- Examine and process payroll entitlements.
- Support hiring and onboarding of consultants.
- Review and monitor charges for common services and cost recovery.
- Develop and maintain tools for monitoring programme and project budgets.
- Follow up with UNDP on payment processing.
- Facilitate payroll-related tasks.
- Monitor the petty cash account and fuel account.
- Conduct spot checks and field monitoring visits to implementing partners.
- Assist in preparing training materials.
- Conduct audit preparation for implementing partners.
- Provide support during audits.
- Supervise administrative and clerical staff as required.
- Perform any other duties as assigned by the supervisor.
Required Experience
Minimum three years of relevant experience in administration, finance or office management; proficiency in current office software applications, web-based management and ERP financial systems; detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures within a multicultural corporate environment; excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.).
Qualifications
Secondary education
