Overview
The Finance/Budget Assistant will maintain financial records and transactions, process payments, and provide financial advice and assistance to staff within the GSM environment.
Key Responsibilities
- Maintenance of financial records and financial transactions and ensure e-Imprest records are up-to-date and fully balanced.
- Processing of VAT and other receivable due to the Organization.
- Processing of suppliers' invoices and monitors all requests for payments.
- Liaison with GSC for all payments that are due to suppliers.
- Reconciliation of bank accounts; response to enquiries; provision of advice and guidance to clients.
- Verification of financial transactions and returns for accuracy and compliance.
- Perform Spot checks on DFC and Grant Letter of Agreement (GLoA).
- Management of correspondences and responses to queries on office accounts and financial transactions.
- Generation of Global Management System reports.
- Advice and assistance to staff on various financial processes, controls and operations in the GSM environment.
- Review and process various requests submitted by budget centres over the awards life cycle.
- Ensure full compliance of transactions from the Budget Centres to the WHO rules and regulations, policies and procedures.
- Participate in monthly analysis to identify potential Oracle Labor Distribution (OLD) issues and recommend solutions.
- Perform financial analysis and make recommendations; and compile periodic reports to Budget Centres.
- Keep abreast of all developments in WHO rules, regulations, policies, procedures and systems related to the areas of work.
- Support the continuous improvement of rules and regulations.
- Maintain financial records and financial transactions relating to area of work in the Global Management System (GSM) environment.
- Assist staff on various financial processes, controls and operations in the GSM environment.
- Respond to queries and correspondences on areas of work as required.
Required Experience
- At least 10 years of experience in Finance, Budgeting and/or accounting activities.
- Experience in analyzing financial records such as balance sheet, cash book etc.
- Experience in other areas such as Administration, Program Management, Travel and Procurement would be an asset.
- Experience in the UN system in an administrative cluster to have sound knowledge of the rules, regulation, procedures and practices as related to the work.
Qualifications
- Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
- Diploma or higher education in accounting or finance will be an advantage.
