Overview
The Labour Relations & Personnel Administration Officer ensures the effective execution of administrative and labour relations processes for all MSF OCBA personnel, maintaining legal compliance and supporting operational efficiency.
Key Responsibilities
- Preparation and execution of employment contracts for various personnel categories.
- Handling legal documentation including work permits, social security registration, and NIE acquisition.
- Coordination of hiring processes, including data entry in SAP and payroll systems.
- Finalization of employment including contract termination, calculation of settlements, and communication with relevant authorities.
- Monthly payroll processing for Spanish and NCR contracts.
- Bank file generation and distribution of payslips and accounting summaries.
- Communication with TGSS and SEPE for contract changes, terminations, and relocations.
- Tax reporting and liquidation.
- Collaboration with other MSF Operational Centres and Partner Sections.
- Interaction with external bodies to resolve administrative issues.
- Preparation of documentation for labor inspections and audits.
- Processing requests for unpaid leave, sabbaticals, and other absences.
- Monitoring and reporting of sick leaves and temporary disabilities.
- Handling maternity/paternity claims and other social security benefits.
- Managing private insurance reimbursements.
- Responding to staff inquiries regarding contracts, insurance, and HR policies.
- Providing guidance on labor relations and administrative procedures.
- Maintaining accurate records in SAP and payroll systems.
- Generating reports and checklists for payroll and HR processes.
- Ensuring legal compliance in all HR administrative processes.
- Reporting workplace accidents and managing related documentation.
Required Experience
- Minimum of 3 years of experience in HR administration, preferably within medium to large international organizations.
- Previous experience with Médecins Sans Frontières will be considered an asset.
- Strong knowledge of labour and social law, payroll processes, SAP or other ERP systems.
- Experience managing HR administrative processes, including contracts, payroll-related tasks and employee documentation.
Qualifications
Degree in Labour Relations, Law or a related field is required.
