Overview
Perform a full range of administrative responsibilities for the Country Director and International Staff to support PRM activities and operations. Provide support in office operations and some project administration and portfolio management activities.
Key Responsibilities
- Ensure that all correspondence, documents, and reports are correctly typed, prepared and submitted on time in compliance with ADB's standards.
- Review documents for sensitive information before submission to management for approval.
- Provide support in preparation of the briefing document, meeting summaries for high-level visits.
- Manage incoming and outgoing communications, including logging and delivering correspondence, translating documents, and interpreting during meetings with government officials.
- Maintain and update office filing systems (both electronic and paper) and data bases for easy retrieval.
- Manage supervisors' schedules including maintaining diaries, arranging appointments, meetings, travel and accommodations per ADB procedures.
- Prepare and keep record of meeting minutes.
- Arrange missions and travel through the Concur System and coordinate logistics for transportation, workshops, seminars, and related activities.
- Maintain liaison with government authorities, development partners and ADB HQ to support and facilitate operations and coordination.
- Provide reception services by screening phone calls, taking messages, handling queries, and referring matters promptly to concerned staff.
- Organize and manage internal and external events, conferences, workshops, and other related activities.
- Ensure intra-office communications, including sharing of guiding information, both from within PRM and from HQ.
- Coordinate to file the request for year-end materials for Country Director.
- Support tasks related to country programing, portfolio review, project processing and implementation for the assigned sector/unit.
- Assist other Operations Assistant and provide coverage in their absence.
- Perform any other tasks as may be required from time to time.
Required Experience
At least 5 years of relevant work experience; preferably with related experience in international agencies.
Qualifications
Bachelor's degree in finance, accounting, business administration, or other relevant field.
