Overview
The Programme Management Officer - Grants will lead the execution of programmatic tasks and activities under the grants pillar of the Vriddhi programme. The role supports partner agencies in promoting justice, fostering social cohesion, and integrating conflict-displaced persons for durable peace in Sri Lanka.
Key Responsibilities
- Draft specifications and launch Calls for applications.
- Shortlist applications, including technical evaluation, feasibility evaluation, assessment of ToC, underlying assumptions, extended outcomes, and capacity of Grantees to deliver.
- Prepare necessary documentation related to shortlisted proposals.
- Evaluate bids and select from UNOPS side.
- Monitor and evaluate grantees' performance.
- Support Senior Project Manager in reviewing Grantees narrative reports.
- Support preparation of other narrative reports related to the small grant component.
- Provide support during review of Grants budget and financial reports.
- Provide support on financial monitoring of the Project, identification of operational and financial problems, and development of solutions.
- Provide support on budget reallocation requests from Delivery Partners or analysis of financial reports.
- Provide support in planning, budgeting and monitoring of the project, tracking the use of financial resources.
- Provide support in coordination of audit reports and Grantee’s Financial Capacity Assessments (Due Diligences).
- Assist in the active assessment of portfolio performance with a view to assure quality assurance, support the quarterly quality assurance process.
- Develop and maintain the M&E framework and tools including field monitoring checklists and reporting templates for small grants.
- Ensure monthly, midterm and end term progress reviews of small grants, and contribute to produce reports to UNOPS and Vriddhi donors.
- Compile the results of small grants to be presented in quarterly and annual reports, project dashboards, project web-sites and other wider communications across the partner countries and regions.
- Ensure regular update to the Grant Management System reflecting management status and results of small grants.
- Work in close collaboration with team and build collaborative team spirit.
- Support/Assist the Project Manager to respond to relevant queries; extract and analyze information accordingly.
- Draft inputs such as talking points, slide decks, blog entries and other type of informational/operational demands in coordination with other team members.
- Identify Risk, Lessons Learned and Issues.
Required Experience
At least two (2) years of experience in project support, operations support, and grant management. Experience working with civil society. Experience working in the development and humanitarian sector/working with UN, Donors, NGOs. Demonstrated experience in conducting financial and budget analysis. Experience in project support functions (finance, human resources, procurement & logistics). Experience with internet navigation and office applications (Google Workspace).
Qualifications
A Bachelor's Degree preferably in Business Administration, Project Management, Economics, Social Science, Development Studies, Finance, or any other related fields is required. An advanced university degree (Master’s degree or equivalent) preferably in Business Administration, Project Management, Economics, Social Science, Development Studies, Finance, or any other related fields is an added advantage.
