Overview
The role ensures the smooth functioning, discipline, and strategic effectiveness of the Cluster Leadership Team by coordinating planning cycles, managing calendars, and strengthening cross-functional collaboration.
Key Responsibilities
- Coordinate CLT planning cycles, schedules, priorities, and leadership workflows.
- Manage leadership calendars, strategic processes, and decision pipelines.
- Strengthen cross-functional coordination across programmes, business support, and business development.
- Ensure strategic priorities are translated into structured workflows.
- Prepare agendas, briefing packs, strategic papers, and governance documentation.
- Support governance structures including CLT meetings, strategic reviews, leadership forums, and decision-making platforms.
- Maintain decision logs, governance records, action trackers, and compliance documentation.
- Ensure leadership decisions are clearly documented, effectively tracked, and timely implemented.
- Coordinate preparation and logistics for CLT meetings, strategic planning sessions, regional forums, governance engagements.
- Support structured facilitation and leadership readiness.
- Ensure meetings are efficient, strategic, well-informed, and action-oriented.
- Track implementation of decisions and follow-up commitments.
- Consolidate, manage, and maintain leadership documentation, reports, strategic plans, governance records, and organisational updates.
- Ensure documentation quality, accessibility, and consistency.
- Support preparation of internal reports, leadership dashboards, progress updates, and strategic summaries.
- Strengthen institutional memory and organisational continuity.
- Support communication between CLT members, cluster teams, functional teams, governance actors.
- Ensure clarity, consistency, and strategic alignment of internal messaging.
- Strengthen organisational coordination across dispersed regional structures.
- Reduce duplication, fragmentation, and communication bottlenecks.
- Coordinate logistics, materials, and documentation for external meetings, partner engagements, donor forums, and strategic alliances.
- Support briefing preparation and follow-up.
- Strengthen external engagement discipline and accountability.
- Ensure strategic continuity across leadership engagement.
- Support development, coordination, and monitoring of strategic plans, leadership priorities, transformation milestones, organisational commitments.
- Track progress against strategic objectives.
- Identify implementation gaps and coordination challenges.
- Strengthen strategic planning discipline.
- Identify opportunities to strengthen governance systems, workflow management, coordination tools, and leadership processes.
- Develop templates, systems, dashboards, and process innovations.
- Promote efficiency, institutional learning, and adaptive governance.
- Strengthen future-fit leadership systems.
Required Experience
Minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems, (c) Administrative or operational support in complex environments. Experience working in multi-country or multi-stakeholder environments.
Qualifications
Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline.
