Overview
Oversee administrative and financial aspects for a portfolio of donor-funded projects, ensuring sound financial management, monitoring expenditures, and supporting financial forecasting.
Key Responsibilities
- Monitor progress of over 8 individual projects by reviewing work-plans, progress reports, and other data.
- Provide regular project financial delivery reports and propose corrective actions.
- Assist project managers in expenditure requests and budget management.
- Assist in programming and control of project resources, prepare budget estimates and forecasts.
- Follow-up with relevant departments, implementing partners, and constituents to expedite implementation.
- Engage project managers in consultations for agreed shared costs.
- Supervise the use and maintenance of office records, systems, and communication services.
- Collaborate with project managers to monitor procurement processes and support contract management.
- Support and advise on procurement-related matters and contract administration.
- Administer day-to-day operations in administration, finance, and logistics.
- Keep abreast of changes to applicable standards, best practices, and technologies.
- Share knowledge and provide guidance to project staff.
- Brief ILO specialists, project experts, and visiting officials.
- Draft or translate official correspondence, minute sheets, and requests into local languages (Arabic-English and vice versa).
- Undertake missions to project sites to understand implemented activities.
- Support internal audit and donor verification missions.
- Manage/oversee the work of Administrative and Finance Assistants.
Required Experience
At least one year of professional work experience in senior administrative, procurement, finance or accounting role, including supervision of Admin/Finance Assistants. Similar experience with the United Nations Common System or an international organization, managing the Admin/Finance of large programmes is highly desirable. Prior experience in an Oracle-based ERP system and e-procurement platform is an advantage.
Qualifications
First level University degree in Business Administration, Procurement, Finance or other closely related field. An advanced university degree will be an advantage.
