Overview
The Business Support Assistant role is to diligently and with high quality, execute administrative services with optimization and coherence with provided policies and regulations, focusing on internal customer service and suppliers to achieve efficiency in processes.
Key Responsibilities
- Coordinate and follow up on operational and administrative services of the unit, including managing national and international travel, preparing and following up on Travel Authorisations, logistical arrangements, travel advances, reconciliations, protocol activities, and other support processes.
- Support the planning and logistical and administrative coordination of workshops, meetings, missions, field visits, and events.
- Maintain and update tracking tools, databases, planning matrices, and reports, consolidating information and facilitating timely coordination and follow-up of administrative and programmatic processes.
- Gather information to serve as a basis for drafting documents and preparing reports.
- Provide support for processing and managing ordinary administrative and financial tasks, and follow-up and coordination of processes.
- Support administrative tasks related to facilities, office assets, policy compliance, and help determine new needs.
- Prepare requisitions and purchase orders related to consolidated administrative services.
- Maintain systems, standard files, tracking tools, and established records to ensure information accuracy and availability.
- Detect simple discrepancies in statistics and data and communicate them to senior officials.
- Ensure data integrity, consolidation, and availability for accurate access in institutional systems and management tools.
- Provide guidance on ordinary operational support methods and practices to less experienced colleagues.
- Perform other related functions as required by the Programme Unit.
Required Experience
Four years minimum of professional experience with increasing responsibility in the corresponding operational area, and experience in general administrative tasks.
Qualifications
Completion of secondary education. Higher University Technician in Business Administration or equivalent in another field related to office management and administration.
