Overview

Assists in the preparation and monitoring of the programme of work for the Translation and Editorial Section. Provides administrative and secretarial support to the Chief of Section.

Tasks Summary

• Verifies feasibility of deadlines for editing, referencing, translation, and word processing stages.
• Alerts Documents Management Unit of short lead-time requests.
• Monitors programmed jobs and informs supervisor of delays.
• Administers unit's human resource activities, including arrangements for interviews and contact with consultants.
• Provides administrative and secretarial support, manages schedules, and maintains records.
• Collects and analyses data for presentations and reports.

Experience Requirements

• Minimum of seven (7) years of progressive responsible experience in programme management, administrative services, human resources, documents management, conference services or related field.
• Minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
• Experience in Microsoft Office/Office 365, Outlook, SharePoint, PowerPoint and Excel is required.
• Experience with SAP based Enterprise Resource Planning (ERP) systems such as Umoja or equivalent, is required.
• Working experience with a documents management system, contract management, HR administrative services or programme management is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Qualification Requirements

• Completion of high school diploma or equivalent is required.
• Supplemental training in business administration, human resources, programme/project management, conference servicing or another related field is required.

Other Details

Languages Required: English

Contract Duration: Initial period of one year