Overview
The AP Associate controls expenses by receiving, processing, verifying, and reconciling invoices. This role also prepares, reconciles, and analyzes accounting records and financial reports.
Tasks Summary
- Prepares accounting entries in the accounting software.
- Ensures accuracy and completeness of accounting transactions.
- Helps ensure smooth operations through efficient cash-flow management.
- Keeps files up to date and guarantees proper filing of supporting documents.
- Performs integrity checks of accounting entries.
- Participates in monthly closing activities.
- Identifies anomalies and reports them to the supervisor.
- Processes invoices by verifying and reconciling accounting information.
- Allocates incoming invoices to validators.
- Manages the database of invoices and vendors.
- Analyzes invoices, checks validity, and cancels or rejects if necessary.
- Monitors invoice validation within SLA requirements.
- Records invoices in the system.
- Double-checks supplier bank account information.
- Ensures the 3-way matching principle is respected for PO items.
- Creates, modifies, and deactivates vendor profiles.
- Provides help in maintaining vendor master files.
- Performs review, processing, and follow-up of suppliers' reminders.
- Processes monthly ventilation of expenses.
- Proposes improvements to procedures.
- Files and archives documents.
Experience Requirements
Qualification Requirements