Overview

Responsible for ensuring effective financial management and providing oversight and coordination support to logistics and procurement functions for the Italian Red Cross delegation in Ukraine.

Tasks Summary

• Oversee financial planning, monitoring, and reporting of programmes and projects.
• Provide financial input to project design, budgeting, revisions, and forecasting.
• Coordinate review, follow-up, and compliance checks of project agreements and contracts.
• Monitor project expenditures against budgets and identify variances.
• Ensure accurate and timely financial reporting to management, HQ, and donors.
• Support cash flow planning and monitoring.
• Coordinate and support internal and external audit processes.
• Ensure financial documentation complies with regulations and best practices.
• Ensure accurate and timely registration of invoices, journals, and transactions in the ERP system.
• Oversee preparation and processing of e-banking payments.
• Support month-end financial closure.
• Ensure correct budget coding and adequate supporting documentation.
• Maintain organized financial records and filing systems.
• Monitor daily financial transactions for compliance.
• Oversee asset and inventory management.
• Support monitoring and recording of staff-related expenses.
• Support statutory financial requirements.
• Provide technical oversight and compliance monitoring of logistics and procurement processes.
• Support application of procurement procedures.
• Review procurement files and supporting documentation.
• Support alignment between procurement, budgets, and timelines.
• Support asset tracking, inventory control, and verification.
• Contribute to risk mitigation related to procurement, logistics, and support services.
• Act as an advisory focal point for management and programme teams on finance and support services.
• Provide technical guidance and on-the-job support on finance, ERP, and compliance processes.
• Support partner organizations in financial management aspects.
• Stay informed on relevant regulatory requirements and advise staff.
• Represent Italian Red Cross in relevant coordination platforms.
• Liaise with HQ, partners, and internal teams for coordination and information flow.

Experience Requirements

• Minimum 4 years of progressively responsible experience in financial management within humanitarian, development or international organizations.
• At least 3 years of proven experience in program financial management, including budgeting, forecasting, monitoring and donor financial reporting.
• Experience in audit coordination.
• Experience in providing financial oversight and compliance support to logistics and procurement processes.
• Preferred: Experience working in a Red Cross or Red Crescent National Society and/or IFRC and/or ICRC.

Qualification Requirements

• University degree in finance, accounting, economics, business administration, or a related field.
• Preferred: A postgraduate degree in International Cooperation or Humanitarian Studies.