Overview
The Programme Assistant will assist in the implementation of the GLO.ACT project in Iraq and support the operations of the UNODC Country Office in Iraq. The role involves administrative and financial support for project activities and programme development.
Tasks Summary
- Support the development of detailed work plans, procurement plans and accompanying budgets and budget revisions.
- Support the preparation of required budget revisions, determination of unutilized funds, operational and financial closure of projects.
- Support the monitoring of expenditures per funding agreements.
- Provide information for audit of projects.
- Prepare Shopping Carts, requests for quotations and relevant Service Entry Sheets (SES) in UMOJA.
- Ensure proper control of payment vouchers and supporting documents.
- Maintain an internal expenditure control system.
- Perform the reconciliation of transactions.
- Monitor the liquidation of project commitments.
- Take timely corrective actions on unposted transactions.
- Prepare payment processes for submission to ROMENA finance team.
- Register vendors and suppliers in the financial system.
- Prepare administrative and financial reports.
- Contribute to the preparation of meetings, training workshops and events, and carry out logistical and administrative arrangements.
- Creation of travel requests/ expense reports in Umoja.
- Provide support in obtaining visas, arranging transport and accommodation.
- Provide support to control over the non-expandable equipment and conduct physical verifications.
- Support the preparation of budgets for concept notes.
- Review contribution agreements and follow up on the grant recording in UMOJA.
- Prepare and request the financial reporting of grants.
- Collect and analyze data to identify trends or patterns and provide insights.
- Participate in the training for operations/ projects staff.
- Contribute to knowledge networks.
- Perform other functions, as required.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports.
- Assist with visualizations and updating information material.
Experience Requirements
- A minimum of three years of work experience in programme or project implementation, administration or related area is required.
- The minimum years of relevant experience is reduced to one for candidates who possess a first-level university degree or higher.
- At least one year of experience within the United Nations system or a similar international organization is required.
- Working experience with computer software and applications and Microsoft 365, database packages and web-based management systems is required.
- Experience with web-based financial management and Enterprise Resources Planning (ERP) financial management systems such as UMOJA is desirable.
- Experience in preparing documentation, organizing meetings, trainings, and supporting travel/ logistical arrangements is desirable.
- Experience in data collection and analytics, financial tracking, and preparations of administrative reports is desirable.
Qualification Requirements
High school diploma or equivalent is required. Additional training, certification, or coursework in accounting, finance, administration, procurement, or a related field is desirable.
