Overview
Provides comprehensive executive support to the Representative, ranging from administrative, secretarial, and organizational support, to assist in the execution of representational duties and partnerships development.
Tasks Summary
- Provide executive support to the Representative.
- Coordinate, review, and edit presentations, speeches, and talking points.
- Arrange internal and external meetings.
- Draft correspondence, documents, and reports.
- Manage the flow of information.
- Assist in preparation of mission programmes and coordinate logistics.
- Undertake stakeholder mapping and explore opportunities for external engagement.
- Assist in compiling and analyzing UNHCR’s thematic reports and situation reports.
- Assist in undertaking political and socio-economic analysis.
- Support the identification and management of risks and opportunities.
- Support cross-functional Office’s activities and events.
- Support and execute tasks related to procurement, finance, and administrative matters.
Experience Requirements
- Minimum one year relevant work experience in the public, private sector and/or non-profit sector.
- Experience with business sector and/or public sector in Japan.
- Exposure to an international environment and/or with humanitarian or development organizations.
- Ability to produce high-quality written materials tailored to specific audiences in English and Japanese.
- Ability to work both independently and in team, and manage pressures with flexibility and adaptability.
- Ability balance different and sometimes competing needs and deadlines.
- Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment.
- Experience working in a multi-cultural environment.
- Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners, and/or marketing and communications.
- International experience is an asset.
Qualification Requirements
- Undergraduate degree
- Desirable: International Relations; Law; Political Science or other relevant field.
