Project Finance and Administrative Assistant - G5 50%

Overview

The Project Finance and Administrative Assistant will support the Project Team in day-to-day organization and management of events, external collaborator contracts and communication with a variety of project stakeholders. The role provides operational support to the Project Manager and works closely with Programme Assistants in preparing contracts and processing payments.

Tasks Summary

• Maintain project financial records and monitoring systems.
• Check, review, process and prepare documentation, including contracts.
• Prepare correspondence to verify data, address queries and follow-up.
• Review and request additional information on financial reports of project implementing partners.
• Classify and assign budget codes, verify and process claims for payment.
• Provide administrative and financial backstopping support and guidance.
• Consult with Finance Unit and project team on rules, regulations and procedures.
• Maintain an overview of the financial situation of the projects.
• Provide general office management assistance and handle administrative tasks.
• Calculate and compile cost estimates and participate in budget analysis and forecasts.
• Provide support in the preparation and running of project workshops and meetings.
• Perform other relevant duties as assigned.

Experience Requirements

At least five years of progressively responsible financial and administrative work.

Qualification Requirements

Completion of secondary school education.

Other Details

Languages Required: Excellent knowledge of written and spoken English language, and Bosnian/Croatian/Serbian/Montenegrin language.

Languages Preferred:

Contract Duration: 10 months

Work Modality:

Remuneration: The entry level salary for this position is 14,245.5 (EUR) yearly.