Overview
Support the project team to ensure effective project planning and implementation, and provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.
Key Responsibilities
- Assist in compiling and summarizing information and data for project work plans.
- Draft annual/quarterly budgets, proposals on implementation arrangements.
- Support project implementation in accordance with project documents and work plans.
- Review project documents for completeness and compliance.
- Compile, summarize and present basic information/data on specific projects.
- Contribute to and support data collection for gender analysis and gender mainstreaming.
- Provide administrative and logistical support for project delivery.
- Support the organization/coordination of project events, procurement and finance-related activities, contract management, recruitment, and coordination of field visits and missions.
- Establish and maintain contacts and cooperation with relevant UN Agencies, government institutions, and other partners.
- Provide support in updating database of relevant public and development partners.
- Support regular communication with partners, project counterparts, stakeholders, and beneficiaries.
- Support dissemination of high-quality information and visibility of project activities.
- Assist project team in identifying and gathering information on opportunities for resource mobilization.
- Support implementation of the project monitoring system.
- Collect, analyze and present information for monitoring and evaluation of project implementation.
- Assist team in the design and conduct of internal evaluations and surveys.
- Identify gaps in implementation and provide support in bridging those gaps.
- Support the organization of progress meetings, field, and study visits.
- Support organization of workshops, roundtables, and conferences.
- Assist in implementation of effective risk management for the project.
- Support monitoring of previously identified and emerging risks.
- Update the status of risks in relevant project risk logs and/or databases.
- Monitor project budget, financial resources, and accounting.
- Support the preparation of weekly, quarterly, annual, and other requested project reports.
- Participate in training on internal procedures for project staff.
- Provide support to the organization of training and other capacity building activities.
- Make sound contributions to knowledge networks and communities of practice.
- Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents.
Required Experience
- Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
- Experience supporting at least one EU-funded project.
- Experience providing administrative and logistical support to project/programme teams (e.g., organizing meetings/events, travel arrangements, coordination of missions/field visits, minute-taking, correspondence, filing and records management).
- Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and strong knowledge of spreadsheet and database packages.
Qualifications
- Secondary education is required, or
- University Degree in Business Administration, Economics, Engineering, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
