Overview
The UNEP Finance Initiative (UNEP FI) Administrative Internship supports the UNEP FI Secretariat by assisting with administrative tasks related to consultants and interns, and supporting HR and invoicing processes.
Key Responsibilities
- Assist the UNEP FI HR focal point in ensuring Consultant and Intern Terms of Reference are at the required level before submission to Administrative Officer.
- Ensure due process is followed in reviewing applications for consultancies or Internships.
- Assist in collating all the required paperwork for submitting Consultant and Intern requests.
- Liaise with interns and consultants to ensure they submit all required paperwork for enrollment.
- Assist in getting consultants and interns set up and 'on-board' in the office.
- Assist the HR focal points in collating the required paperwork to HR approving Officer so that contracts can be issued.
- Maintain HR files both hard and soft copy.
- Assist the respective focal points in collating the required paperwork to make payment to consultants.
- Coordinate with consultants and team leads to ensure due record of monthly deliverables and activities.
- Assist in processing consultant payroll in Umoja.
- Assist FI Administration with their invoicing process.
- Take the initiative in organizing intern meeting with the head of unit, internal weekly coaching sessions, and additional briefings.
- Undertake additional Administrative duties, including assisting the UNEP FI Travel focal point.
Required Experience
Applicants to the UN Internship Programme are not required to have professional work experience.
Qualifications
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
- Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Final year undergraduate or master’s degree student in Business Administration, Human Resources or a related area, or recently graduated.
