Overview
Provides high-quality administrative and coordination support to the Front Office and the Deputy Representative, ensuring the smooth and efficient management of day-to-day activities.
Key Responsibilities
- Assist in maintaining and updating the Front Office SharePoint, including documents and templates.
- Assist in developing and maintaining tracking tools and dashboards for Front Office priorities.
- Assist in maintaining and updating a consolidated office calendar of key events.
- Screen generic UNICEF email, ensure timely triaging and referral, and ensure appropriate follow-up.
- Assist in providing administrative and logistical support for meetings, missions, and high-level events.
- Manage the Deputy Representative’s calendar and schedule meetings.
- Coordinate logistical arrangements, including transportation, travel, and field visits.
- Provide secretariat support to key internal meetings, including agenda preparation, documentation, and action point tracking.
- Follow-up on Dep Rep approval requests.
- Perform any other related tasks as required by the supervisor.
Required Experience
- At least 3 years of professional work experience, at the national and/or international level, in administrative, project management, planning, logistics or secretarial support.
- Experience with admin support of senior officials is an asset.
- Experience working in the UN or other international development organization is an asset.
Qualifications
• Bachelor's degree in Administration, Business or other related field.
