Overview
The Finance and Budget Officer will be responsible for reviewing and analyzing data for cost estimates and budget proposals, monitoring budget implementation, and administering extra-budgetary resources.
Key Responsibilities
- Reviews and analyses data with respect to the finalization of cost estimates and budget proposals.
- Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
- Identifies process discrepancies in contribution recording between different systems used by OCHA Trust Funds.
- Monitors budget implementation and determines/recommends reallocation of funds when necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Prepares relevant documentation with respect to budget performance submissions.
- Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Provides substantive support to intergovernmental and legislative bodies.
- Reviews budget, financial reports, grant agreements, audits and relevant documents submitted by CBPFs partners for required processing.
- Reviews and certifies Statement of Accounts and ad-hoc financial reports.
- Liaises internally (within OCHA) and externally (Funds Managers and other partners) regarding financial matters related to OCHA CBPF.
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, from extra budgetary resources, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Monitors, supervises and trains subordinate staff as required (both in New York and in the field).
- Performs other related duties, as assigned.
Required Experience
A minimum of five years of progressively responsible experience in finance, budget, business administration or related area is required. Experience working in a finance capacity in an International Organization, NGO or Multilateral Aid Agencies or comparable organization is required. Experience supervising finance staff and coordinating high-volume payment processing workflows using Enterprise Resource Planning Systems is required. Experience working with financial processes of pooled funds is desirable. Experience with an Enterprise Resource Planning System such as SAP or any grants management system is desirable.
Qualifications
Advanced university degree (Master's degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in com bi nation with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
