Overview
Provides executive leadership and high-level management of the Meetings Support Section, overseeing Meeting Services and Document Services to ensure efficient, high-quality support for IMO’s core functions.
Key Responsibilities
- Provide overall strategic direction, leadership and managerial oversight for the Meetings Support Section.
- Establish sectional objectives, priorities, performance standards and workplans.
- Ensure coherence, coordination and appropriate allocation of human, financial and technical resources.
- Supervise, guide and coordinate the Meeting Services Officer and the Document Services Officer.
- Advise the Director on policy matters related to meetings, document, and language technology services.
- Develop and implement contingency plans for emergency scenarios.
- Represent the Organization in high-level negotiations and consultations.
- Serve as the principal focal point for Member States, observer organizations, and external partners.
- Provide overall direction and oversight for the planning, coordination and delivery of all official IMO meetings.
- Oversee interpretation service arrangements.
- Provide overall direction and oversight for the planning, preparation, processing and dissemination of meeting documents.
- Monitor and report on key document metrics.
- Identify and propose enhancements to meetings, documentation, and language technology policies and procedures.
- Foster relationships with internal and external stakeholders.
- Champion continuous improvement by leveraging innovative tools and methodologies.
Required Experience
A minimum of 10 years of progressive experience in conference management in an international, multilingual setting is required. Proven experience of at least 5 years in a managerial capacity providing leadership in international organizations is essential.
Qualifications
An advanced university degree* in communications, international affairs, public or business administration, or other related fields is essential. A professional qualification in conference/event management and planning would be an advantage. *A first-level university degree with four additional years of experience may be accepted in lieu of the advanced university degree.
